VA Conference Number: 1-800-767-1750
Access Number: 34814
11 October 2007
1300-1500 (scheduled)
C O R R E C T E D C O P Y
Business Meeting Topics
Old Business
·
Annual
·
Fundraising
New Business
·
Minutes of last
reunion (Nov 6)
·
LOGO for ABRCAA
·
Rerouting of
Membership Applications
·
Review Constitution
Modifications/Additions/Changes
·
Newsletter
·
Extension Date
for Cruise 2008
·
Next Meeting
Scheduled
Roll Call of Officers/Attendees
President John Sherrer
(Present)
Vice President Milton
Ackerman (Present)
Secretary Cheryl Gajadhar (Present)
Member At Large (A) Roque Reyna (Present)
Member At Large (C) - Henry
McKoy (Present)
Additional Supporting Members/Attendees
Dr. Fred Cook Family
Support Chairperson (Present)
Don Srail - Membership
Chairperson (Present)
John Joe - ABRC Liaison (Present)
Peggy Reyna (Present)
Absent Officers/Members
Treasurer - Max Hearn
(Absent)
Member At Large (B) Glenn
Shirey (Absent)
Secretary Report
Minutes for September 2007
were previously sent out to all Officers and Board members. No one desired the minutes to be reread. A motion was made to accept the minutes and
was seconded/approved.
Treasurer Report
Balance Sheet for
ABRCAA
For South
Carolina Bank and Trust
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Last Statement
as of |
$ 4,000.55
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Income |
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Deposit
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#
1792 |
$ 85.00 |
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#
1366 |
$ 85.00 |
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$ 85.00 |
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$ 90.00 |
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$ 80.00 |
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$ 95.00 |
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$ 80.00 |
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$ 95.00 |
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$ 85.00 |
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Total with
Income |
$ 780.00 |
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Expenses |
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# |
-$ |
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TotalafterExpenses
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$ |
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End of the
Month Balance (Income Expenses = Balance) |
$
4,780.55 |
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Deposit
Fundraising
Returns $ 000.00
Annual
General Fund
Donation $ 000.00
Family Support
Donation $ 000.00
Total
Donations $
780.00
Life Supporting
membership $ 00.00
Life Memberships $ 0000
Supporting
Membership $ 00.00
Annual toward
Life $
00.00
Total
Membership
$ 00.00
A motion was made to accept the
treasurer report and was seconded/approved.
Annual
Date 1-4 Nov 07
Place of Event/Hotel - Radisson Inn
(843) 744-2501
Room rate - $89.00 plus tax
We
have now 37 rooms booked
Registered
guests over 48 persons
Thursday Social Hour 6:00 10:00 hors odeuves (Sponsored
by SC VIVA) (Dress Casual)
Friday Day of Activities
Saturday 0900 Business Meeting
1800 (Banquet) Custom
dress/Pirate attire
Sunday - 0900 Breakfast
All details will be posted on
the website and posted in the newsletter.
(www.abrcaa.com)
If you have any further
questions, please contact us. All of this stuff is just things we used
feel free to do with them as you please. You can change to suit yourself.
Fundraising (50)
First Aide kit for $4.00 sell for $8.00;
(1) Home First aide kit 31 pieces
(2) Auto First aide kit 31 pieces
(3) (16) Polo/Golf Tshirts carolinamade.com
(Style # 8800) 50/50
Board Members $13.50; Price for regular members -
$20.00
A motion was made to accept the
ordering of an additional 16 polo/golf T-shirts (gold shirts with navy lettering)
Reimbursement for these 28 shirts will be collected at the annual reunion (note
to Treasurer) - was seconded/approved.
Minutes of Last
LOGO for ABRCAA There will be no new symbol for ABRCAA.
It is more cost effective to
keep the old LOGO with added words of Alumni Association.
Rerouting of Membership Applications
Membership applications will from now on be forwared
to the Secretary.
Section 3 Executive Secretary/Secretary:
1. Shall record minutes of all meetings.
2. Shall keep a copy of all minutes, constitution and bylaws, correspondence and in so far as possible a list of current members.
3. Shall maintain the database for members.
4. Shall maintain the database for members (non paid)
5. Shall send a copy of the Membership form to the Treasurer (along with the check)(if enclosed)
6. Shall send a copy of the Membership form to the Membership Chairperson for distribution of Membership cards. (BM10/07)
7. Shall surrender all books, records and minutes to his/her successor.
These changes will reflect the ABRCAA brochure,
website and also will be addressed in the newsletter. These new procedures will also be reflected
within the duties and responsibilities in the Constitution BYLAWS as well. A motion was made to accept these new
procedures of distribution was approved/seconded.
Review Constitution Modifications/Additions/Changes
Augusta Blind Rehabilitation Center Alumni Association, Inc.
Constitution and Bylaws
October 2007
ARTICLE I - NAME
Changed address
The name of this organization
shall be Augusta Blind Rehabilitation Center Alumni Association, Inc.,
hereafter called the A.B.R.C.A.A. The
principal address for the A.B.R.C.A.A shall be
Our Emblem is the Owl, wearing dark glasses, on a white background outlined in red, carrying a white cane with red stripe on the bottom. This emblem symbolizes wisdom utilizing visual aids to improve the quality of life for the blinded veteran.
Our Motto is Give a Hoot.
ARTICLE III PRINCIPAL OFFICE
Changed Address
The primary address for the Augusta Blind Rehabilitation
Center Alumni Association, Inc. is
ARTICLE IV REGISTERED AGENT
Changed Address
Robert E. Daubenspeck,
ARTICLE V MEMBERSHIP, VOTING AND DUES
Modified/added
changes
Section 1 Membership shall have five classes of members.
(D) Supporting Member Any individual or
business that has a
vested interest in supporting the blind or low vision
veteran. This
can be a spouse, child, relative or friend of a blind or
low vision
veteran or also a blind or low vision veteran who has not
gone ore is
not able to go to the
membership is obtained by filling out an application and
paying a
$5.00 fee per year or may become a lifetime member by
filling out an
application and paying a one time fee according to
age. The rates are
as follows:
Age 65 and over $30.00
Age 50 to 64 $40.00
Age 49 and under $50.00
A supporting membership does not have
voting status or is not eligible
to hold office. (BM01/07)
Added Section
Section 4 Misconduct
a.. Any officer may be removed
from office by a majority vote of the membership or of the Governing Board, in
the event of disability, failure to perform the duties of the office, or
misconduct involving moral turpitude.
b. Any
officer or member may be publicly reprimanded, fined a sum not to exceed
twenty-five dollars ($25.00), or expelled from the regional group for any of
these offenses:
(1) A misappropriation of funds belonging
to the regional group
(2) A wilful and flagrant violation
of this Constitution and Bylaws or the rules, regulations, and mandates of the
membership.
(3) A wilful, flagrant and
insubordinate refusal to obey the instructions of a superior officer, resulting
in or threatening to result in a detriment to the regional group, members, or
its funds.
(4) Wilfully and wrongfully creating
gross dissension or disorder in any meeting.
(5) Conviction of a felony or misconduct
involving moral
turpitude.
c. Procedure
for trial shall be as follows:
(1) The member bringing the charges
shall file with the Secretary written and signed copy of such charges.
(2) The Secretary shall furnish the
accused a copy of such charges by requested mail.
(3) Within twenty (20) days
following receipt by him of such charges, the accused may file with the
Secretary an answer denying, admitting, or admitting in part the charges made.
(4) Within twenty (20) days
following the receipt by the Secretary of the answer, or within forty (40) days
of the receipt by the accused of the charges if no answer is made, the
President shall appoint a trial committee of Three (3) members to hear evidence
in support of the charges and any evidence the accused may care to submit. If
they find that proof shows the accused is guilty of a violation of the laws of
the regional group, they shall find him guilty and fix his punishment.
d. Whenever
possible, one of the members of the trial committee shall be an attorney.
e. Members
against whom charges are pending shall not be permitted to resign their
membership.
f.
If the accused is found guilty, he may have the right to appeal to the
next membership meeting.
g.. If the charges are proven false, the committee shall so find, and if the committee shall find the charges were maliciously made and without foundation in fact, then the trial committee may reprimand, fine not more than twentyfive ($25.00) dollars, or suspend from membership for a period of ninety (90) days, the person making such charges. (BM 12/06)
ARTICLE VII DUTIES AND RESPONSIBILITIES OF OFFICERS
Modified section
Section 3 Executive Secretary/Secretary:
1. Shall record minutes of all meetings.
2. Shall keep a copy of all minutes, constitution and bylaws, correspondence and in so far as possible a list of current members.
3. Shall maintain the database for members.
4. Shall maintain the database for members (non paid)
5. Shall send a copy of the Membership form to the Treasurer (along with the check)(if enclosed)
6. Shall send a copy of the Membership form to the Membership Chairperson for distribution of Membership cards. (BM10/07)
7. Shall surrender all books, records and minutes to his/her successor.
Added Section
Section
6 Sergeant of Arms
1.
Sergeant of Arms shall be elected once every two years on
the same
cycle as the President.
2.
Sergeant of Arms shall be
responsible, under the direction of the
President, for maintaining peace, harmony, and order at all meetings of
the Annual Convention, and shall perform such other duties as may from time to
time be assigned to him/her by the President, the Board of Directors, or the
Members and Associate Members in Convention assembled.
3.
Sergeant of Arms shall regain order if order is lost at reunions and
other meetings, including removing any member or board member who is using
abusive language toward another member, spouse, or guest. If that person will not leave, the Sergeant
of Arms will call building security and or local police. (BM12/06)
NOMINATION & ELECTION ARTICLE VIII
Modified Section
subparagraph (4)
Section 1 Nomination and elections are for a two-year term. All members as prescribed in Article V Section 1(A), (B), or (C) can run for election to office. The President will appoint a nominating Chairman and he(she) will pick two (2) other members six months before the election. The nominating committee will be responsible for carrying out the nominations and election process.
4. The Nominating Committee must obtain a letter of consent and a biographical sheet from each nominee to be limited to 100 words. (BM-11/06) This list of candidates shall then be presented the Governing Board in alphabetical order.
Need a volunteer for a Member
at Large (A) and Fund raiser Chairperson
Newsletter
Cut
off date to be forwarded to ABRC - 12 October 2007
Extension Date for Cruise 2008 - 1 April 2008
Next Meeting Scheduled - 8 November 2008, 1300 hrs
John
Sherrer
ABRCAA
President
Copies Furnished;
(1) President John Sherrer
(1) Vice President Milton Ackerman
(1) Secretary Cheryl Gajadhar
(1) Treasurer - Max Hearn
(1) Member At Large /Fundraising Director(A) -Roque Reyna
(1) Member At Large / Sergeant At Arms (B) Glenn
Shirey
(1) Member At Large (C) Henry McKoy
(1) Family Support Liaison - Dr. Fred Cook
(1) ABRC Representative - John Joe
(1) Membership Chairperson Don Srail